Collect every fee.
Never chase a parent.
FlowFee schedules your installments, reminds guardians on WhatsApp, and collects over UPI. You record what came in — the register does the rest.
BrightMinds Academy
online · business
Dear Ramesh, fee of ₹9,000 for Ananya is due 12 Apr. Pay now: pay.flowfee.in/4K7Q
10:32 ✓✓
Paid ✓ Thank you!
10:41
Receipt RCPT-2026-0041 attached. Balance: ₹0
10:41 ✓✓
Collected this term
₹4,82,500
The register problem
Fee collection breaks down in the same three places
Nobody remembers the due date
A term fee lands once a quarter. By the time you notice it is unpaid, the class has moved on and the parent has forgotten the amount.
Money arrives without a name
Cash, UPI, bank transfers — all mixed together. Matching a ₹6,000 deposit to the right student is an hour of detective work every month.
“How much is left?” has no answer
The outstanding figure lives in three notebooks, a WhatsApp group and someone’s memory. Nobody trusts it, so nobody acts on it.
How it works
Four steps, then it runs itself
Set the plan once. FlowFee schedules every installment, sends the reminders, and reconciles what comes in.
Build the fee plan
Import an Excel sheet or add students one at a time. Split a term fee into installments, apply discounts, add transport or hostel as add-ons.
Guardians get a reminder
A gentle nudge 3 days before, on the day, then after. Each message carries a UPI payment link with the exact amount — no app, no login.
Parents pay over UPI
They tap the link, scan the QR, pay in any UPI app. The payment page shows the exact balance — never a wrong amount.
Receipts issue instantly
A numbered receipt with a PAID stamp goes back over WhatsApp, and the student’s balance closes itself. One tap to reverse, with a trail.
What you get
The whole fee office, in one register
WhatsApp-first reminders
Reminders ride on WhatsApp — free to send, and where parents already are. Hindi and English, with the institute’s own name on every message.
One number you can trust
Fees collected, outstanding and overdue — a single audited total over the payments ledger. Reverse a payment and the number moves both ways.
Automatic follow-up lists
Overdue students are flagged for a call, sorted by how late they are. You spend the morning on the phone, not on the spreadsheet.
Receipts parents can verify
Every receipt carries a code and a verification link. A parent can confirm a receipt is genuine in one tap — no more “I paid, ask the office”.
Reminders that respect consent
A parent replies STOP and the messages stop the same minute. Consent is tracked per guardian, not per institute.
Your data stays yours
Self-hosted on infrastructure you control, with daily encrypted backups. Export everything to CSV any time — no lock-in, no reselling.
The dashboard
One screen. Every answer the office asks you.
“How much have we collected?” “Who hasn’t paid?” “Who do I call today?” — the same three questions, every term. FlowFee answers all three before lunch.
- A collected total that reconciles to the rupee — never estimated, never cached.
- Outstanding by aging bucket, so the oldest debts surface first.
- A call list that rebuilds itself every morning from who is overdue.
Fees collected · FY 2026
₹28,42,500
as of 09:41 · reconciled to the ledger
Who it's for
One register, whichever name it goes by
The batch, the division, the class — FlowFee already speaks the right one, because the vocabulary changes with the institute and the register should not have to be retrained.
Coaching institutes
Term fees split into installments, transport and hostel as add-ons, batches filtered separately. The register matches the prospectus.
Tuition classes
Monthly fees on a standing schedule, one-tap receipts over WhatsApp, and a collected total that closes the month without arithmetic.
Small schools
Class and division filters, staff roles for the office and the accounts desk, and exports for the auditor.
Side by side
The spreadsheet, and the register
When is the next fee due?
Notebook & ExcelYou check each sheet
FlowFeeScheduled automatically
Who has not paid yet?
Notebook & ExcelAn hour of matching
FlowFeeOne sorted list
Did the parent get reminded?
Notebook & ExcelYou call to find out
FlowFeeDelivered, with a read receipt
Is the receipt genuine?
Notebook & ExcelPhotocopy and a guess
FlowFeeVerifiable in one tap
How much have we collected?
Notebook & ExcelAdd it up by hand
FlowFeeThe number, audited
Pricing
₹30 per student, per month
One rate at every register size. You are billed for the students in your register — nothing else — so the fee follows your enrolment. Commit for six months or a year and the last month is free.
Pay for 10 months, get 12 — the register rate.
Everything in FlowFee, at any size
- WhatsApp reminders & receipts
- Follow-up workqueue
- Class, batch & division filters
- Verifiable receipt links
- Unlimited staff logins
- Daily backups & exports
One rate, every register
₹30 / student / month
One rate at any register size — no tiers, no caps, nothing to upgrade into. Billed monthly at ₹30, or ₹25/student/month when you commit for a year.
Annual, every student included₹30,000
Start with a 14-day trial — no card asked. You are billed for the active students in your register, so the fee follows your enrolment and nothing else: add students mid-period and they price into the next invoice, never retroactively. A promo code discounts your first invoice. Prices are inclusive of GST.
Common questions
Before you start
Do parents need to install anything?+
No. Reminders arrive as ordinary WhatsApp messages and the payment link opens a plain web page with a UPI QR code — any UPI app works, and there is no login or download.
What happens if a parent has not paid WhatsApp’s fees?+
Nothing changes for you. WhatsApp messages to Indian numbers are free to send, so reminders cost the institute nothing regardless of the guardian’s plan.
Can I import students I already have?+
Yes — upload an .xlsx or .csv of up to 2,000 rows. Columns are guessed automatically and you confirm the mapping before anything is written.
What if a payment is recorded by mistake?+
Any payment can be reversed in one tap. The receipt is invalidated, the student’s balance reopens, and the collected total moves down with the reversal logged.
Is my data locked in?+
No. Every list exports to CSV, and the whole register is backed up daily with encrypted off-box copies. You can leave with your data intact at any time.
Stop chasing fees.
Start collecting them.
Set up your institute in ten minutes. First reminder goes out the same day.
No card · cancel anytime · your data stays yours